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Scrolling through a list of tags is easier than remembering the note’s title or content for search.

Notes can’t be in two notebooks at once, but they can have two tags.

As Jason Frasca said, when you get to over 30 notebooks it’s difficult to properly organize your notes. I made a notebook stack called ‘Blog Post Scrapbook’ and stored it all in there. Create one notebook per ‘life vertical’ and use tags insteadĪt first, it seemed like a good idea to create a notebook for every blog post I write. Unfortunately, there’s no way to tell Evernote to only put your screenshots in that notebook and your other notes elsewhere, but that’s a fix I’ll get to in a minute. Unless you plan on using the screenshots for anything other than saving or dragging into Slack once, leave them in the default notebook. If, like me, most of your notes are screenshots, then your default notebook should be called ‘Screenshots’ and automatically save your clips there.

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The mistake I made with Evernote was creating a default notebook for myself called ‘Inbox’ then never processing it because it was too full of rubbish.

Push all of your screenclips into their own notebook And that solution isn’t just ‘switch to OneNote’ - as I’m going to get to in a moment. Makes sense, right? But here come the problems.ĭon’t worry! Almost every major Evernote problem has a solution.

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While Evernote isn’t the most pro writing tool in a master blogger’s toolkit, the fact that it’s so valuable for organizing research means that it’s a good idea to store drafts and research in same digital space. With all it’s focus on clipping, it neglects actual writing What I didn’t work out from the outset was that tags were the way to go. The way I saw it, a notebook stack was the perfect place to house God-knows-how-many notebooks. Notebooks become difficult to scroll and hard to make sense of once you get above 30 notebooks. What you do not want is too many notebooks. It would take several hours to go back and undo the damage caused by almost a year of abuse, so I’ve taken to using even poorer methods to fix it. There comes a moment where there’s no point in organizing all your rubbish. Thanks to that setup, if you’re not careful your Evernote will end up looking like this: I use Evernote precisely because I don’t want to go through the process of saving the image file somewhere, then opening it and uploading it to its destination.Įverything Buckets are selling you a filesystem, and removing the step of creating and saving a new file within that filesystem It gets rammed full of crapĪround 90% of my notes are screenclips. The first of which is that for an organizational tool, it’s not particularly easy to organize. Armed with the screenshot hotkey, you’ll quickly run up piles of unindexed data and bury any meaningful notes you were planning on referring back to.įor all it’s good points (getting to that in a moment), Evernote has a lot of flaws. Yes, Evernote is a fantastic tool because of it’s features, but it does nothing to encourage you to get into good habits. Rather than forcing the user to figure out the rhyme and reason of their data (for example, by putting receipts in a financial management application and addresses in an address book), Everything Buckets cry: “throw it all in here! Search it!” - The Case Against Everything Buckets, Alex Payne

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Everything Buckets discourage the use of structured data by providing a convenient place to commingle “structureless” data like RTF and PDF documents. While searching around for a way to fix this, or an Evernote alternative, I found a great piece by Alex Payne making the case against apps like Evernote and why they encourage us to be more disorganized:Ĭomputers work best with structured data. My Evernote has been reduced from a well-indexed scrapbook of research to a heap of Untitled Quick Notes thrown 1000-deep into the default notebook. In this post, I’m going to share my experiences with Evernote and OneNote, compare them, and give you an idea of how I get value out of them as a writer and note-hoarder spending all my waking hours on a laptop. I have made a terrible mess of my Evernote.Then why, I ask myself, am I submitting myself to a Microsoft product when I don’t have to ever see Microsoft again? I enjoyed using it even when there was a viable non-Microsoft alternative.

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I made a solemn oath never to use Windows software again, but last week, I did something that really shocked me.

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After I accidentally threw my Macbook out of a moving car and couldn’t afford another one, I’d suffered with a Windows machine for 2 years before getting a Mac again.